> ## Documentation Index
> Fetch the complete documentation index at: https://docs.wittify.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# File Library
> All your transcribed files. Click any row to open the editor, or use the 3-dot menu for quick export, pin, add to file, rename, or delete.
The file library is the **Latest from the library** card on the Speech to Text dashboard, plus the **Your Files** list in the sidebar while you're in the Speech to Text system. Both show the same files.
## Header
| Field | What you see |
| -------- | ---------------------------- |
| Subtitle | *Recently transcribed files* |
| Title | **Latest from the library** |
## Columns
The library is a 3-column table.
| Column | What you see |
| ------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **File name** | An audio-file icon next to the file name (truncated if long). Click anywhere in this cell to open the [Transcript Editor](/en/Systems/Speech-to-Text/Transcript-Editor). |
| **Duration** | The audio duration formatted `M:SS`. While the file is still processing, this cell shows a pulsing amber dot and the label **Processing...** |
| Actions | A 3-dot **More** button at the end edge that opens the actions menu (described below). |
## Row states
The duration shows in normal text. Clicking the row opens that file in the [Transcript Editor](/en/Systems/Speech-to-Text/Transcript-Editor).
The duration cell shows the pulsing amber **Processing...** chip. The row is still clickable, the editor opens with placeholder messages until the job finishes.
## 3-dot actions menu
Every row has a **More** (3-dot) button on the end edge. Clicking it opens a 180 px dropdown:
| Item | What it does |
| ------------------ | -------------------------------------------------------------------------------------------------------- |
| **Quick export ▸** | Opens a sub-menu with **PDF**, **DOCX**, and **TXT**. Each downloads the transcript in that format. |
| **Pin** | Pins the file so it stays at the top of the library and is never auto-removed when you hit the file cap. |
| **Add to file ▸** | Opens a sub-menu with project folders: **Project notes**, **Meeting logs**, **Customer calls**. |
| (separator) | A thin line. |
| **Rename** | Opens the **Rename file** modal (described below). |
| **Delete** | Opens the **Delete file** confirmation (described below). The label is red. |
The menu auto-flips direction on Arabic pages.
## Rename modal
A small dialog that lets you rename a file.
| Field | What you see |
| ----------------- | ---------------------------------------------------------------------------------------- |
| Title | **Rename file** |
| Input | Pre-filled with the current name. Maximum 200 characters. Whitespace is trimmed on save. |
| **Cancel** button | Closes the dialog without saving. |
| **Save** button | Saves the new name. Disabled while the input is empty or contains only spaces. |
If you switch to a different file in the library while the modal is open, the input updates to that file's current name.
## Delete confirmation
A destructive confirmation dialog. The confirm button is styled red with white text.
| Field | What you see |
| ---------------------- | --------------------------------------------------------------------------------------------------------------------- |
| Title | **Are you sure you want to delete this transcribed file?** |
| File line | The file's name in normal text, with the file's identifier dimmed next to it in parentheses. |
| Description | *The file will be removed, and you will no longer be able to use it. All edits for the file will be deleted as well.* |
| **Cancel** button | Closes the dialog without deleting. |
| **Delete file** button | Confirms deletion. Red with white text. |
**Delete is permanent.** All edits, speaker renames, and cue adjustments are removed alongside the audio metadata. There is no Trash, restore is not possible.
## Empty state (sample files)
If you've never transcribed a file, the library seeds 5 sample files so the dashboard isn't empty. They look like this:
| Name | Duration | Language | Status |
| ----------------------------- | -------- | ----------- | ---------- |
| Customer Support Call #4821 | 4:32 | English | Completed |
| Weekly Team Standup | 12:08 | English | Completed |
| Weekly Sales Meeting (Arabic) | 22:45 | Arabic | Completed |
| Product Demo Recording | 8:15 | Auto Detect | Completed |
| Interview, Sarah Ahmed | 35:20 | English | Processing |
These are visible only until you transcribe your first real file.
## Limits
| Limit | Value |
| ----------------------------- | --------------------------------------------------------------------- |
| Maximum files in your library | 200 (oldest unpinned are removed automatically when you go past this) |
| Pinned files | Never auto-removed |
The library stays in sync across multiple tabs you have open. Renaming or deleting a file in one tab updates the other tab without a refresh.
## Common questions
Newer files appear at the top. Scroll the table or use the dashboard sidebar's **Your Files** list, which shows the same files. If you've gone past 200 files, the oldest unpinned ones may have been removed automatically. Pinning prevents this.
Pinned files stay at the top of the library and are never auto-removed when you hit the cap. They keep their pinned status even if you reload. To unpin, click the 3-dot menu and toggle **Pin** again.
Make sure the transcription is **Completed** before exporting. While a file is still in **Processing...** the export menu may have nothing to write yet.
There's no undo, the file and all its edits are gone permanently. Always check the file name in the dialog before clicking the red **Delete file** button.
The button is disabled while the input is empty or contains only spaces. Type a real name and try again. If the dialog stays open, scroll back inside the dialog to look for an error message.
Not today. The 3-dot menu acts on one file at a time. If you want a batch export, do them one by one or work from the [Transcript Editor](/en/Systems/Speech-to-Text/Transcript-Editor) directly.
Those are the 5 sample files we seed on first visit. They go away as soon as you upload or live-record your first real file.